HR Process Automation: commitment to talent development

The last few years have been a period of critical change for businesses. The need for adaptation gave impetus to their total transformation, and transition to remote work, digital development and innovation became a business response to the challenges of the new reality.

An important insight for companies was the realization that people are the main value. What do we see now? Organizations that have focused their efforts on employee well-being and development during the crisis continue to operate and grow. And the lack of an office and the usual attributes of the workplace did not become a fatal problem for them.

The role of human capital is growing further, and the processes of high-quality interaction and successful talent management – both locally and remotely – require new and modern solutions.

One way or another, but the automation of HR processes awaits all companies. Recognizing that this is inevitable is your top priority. Remember how you came to automate accounting or production, and also why you brought all communication with customers in CRM and set up telephony.

What does the concept of HR Process Automation imply?

HR automation is a method of using software to streamline repetitive and time-consuming tasks in order to simplify HR processes.

The time saved on manual and routine tasks allows you to focus on building HR strategy and long-term planning, such as succession planning. And eliminating manual labor from processes makes it possible to reduce errors and make more accurate decisions.

But today this is no longer enough.

Modern digitalization is aimed at creating such working conditions for employees that will provide a basis for the development of talents within the company.

Talent management is a strategy for hiring, developing and retaining employees, which assumes that motivated employees will do their job as best they can and focus on the business. They are much more likely to grow in their roles and become leaders in the future with this approach.

Choose technological HR solutions that create such virtual workplaces that take into account the personal and professional qualities, motivation and needs of employees. You will also need tools that will improve working conditions, productivity and well-being of employees.

What happens if HR technologies are ignored?

At some point in a company’s life cycle, manual processes will slow your business down. Why? Below is a list of the main reasons:

 

High workload
Cyclic and time-consuming processes will result in a loss of efficiency because your employees use their time for monotonous and unproductive tasks. Loss of motivation and burnout are then just around the corner.

Human error
People make mistakes. In addition, overworked employees are even more prone to errors (see point 1). However, thanks to introducing artificial intelligence algorithms, we can significantly reduce risks and do without “human errors” that distort real data for making managerial decisions.

Employee churn as early as during onboarding
Imagine: recruiters have effectively hired an employee within a certain budget, the vacancy is closed. But HR managers are overloaded (see point 1) and do not have time to build an individual development plan for a new employee. What happens next? Improper informing or ignoring the employee, when he or she does not know the duties and does not understand who to contact for the information necessary for work, contributes to unjustified expectations from working in the organization and subsequent dismissal. What do we have? Wasted resources, disgruntled management, a demotivated HR team, and, to make things worse, negative feedback about your company.

Low engagement
Low engagement of employees in the processes of the company is equivalent to the lack of their motivation to cooperate. Every person in the company is a potentially productive employee. But if your employees are not interested in improving their performance, then you do not have the tools for effective talent management.

What HR tools are available?

The most demanded ones are automated HCM solutions and LMS platforms. Human Capital Management combines the functions of talent management: recruiting, adaptation, performance assessment, goal setting, competency development, etc., while Learning Management System involves creation of a single employee training center, both remote and local.

By the way, for successful automation of all staff management cycles, systems must exchange data. To avoid the overhead of buying disparate systems and paying extra hours to external contractors to integrate them, or worse, additional development of such capability, it is better to choose a solution that combines HCM and LMS in one system.

To ensure engagement in the events and culture of the company, a corporate portal will come in handy.

What should a corporate portal have?

  • Corporate news feed and calendar of events – a tool for employee informing.
  • Own knowledge base – helping employees develop.
  • Photo and media gallery – letting employees share bright corporate events in their social networks.
  • Co-authoring of documents – a great tool for improving team efficiency.
  • Tasks with statuses and deadlines – self-control is always a good idea.
  • Mobile access, chatbot, and, better yet, a mobile app – it’s a virtual office, after all.

You are ready for HR automation: what you should know

Choose a system that can be customized for your tasks and needs

There are many HR solutions on the market today that look attractive and modern. But UI/UX design is not everything. Consider solutions in terms of functionality and flexibility. The advantage of such a system will be the availability of customization for your needs.

Choose solutions that are easy to integrate with each other

The best option is seamless integration. In this way, you can combine several solutions in one platform on your own, without involving an IT technology provider.

Start automating with goals and scoring

The effect will be felt immediately. Your desire for automation will grow stronger, and employees will be motivated to accept change and abandon the familiar.

Pay attention to localization options of the solution

If you are planning or already operating in foreign markets, you will have to hire foreign employees. To make it easier for them to adapt and create the right working environment for their needs, you need a localized solution.

Consider the frequency and quality of solution provider releases

You’re planning to grow, aren’t you? So, look into the future when trying solutions for your needs today. The system must be flexible to scale.

Main benefits: summarizing

Check the infographics below for a visual summary.

So, by implementing technological HR solutions, companies create a motivated team, devoting the necessary amount of time and attention to each employee. And if you are ready to move to the next level of your business development, we are ready to become your reliable guide. Email us to request a consultation here: sales@smart-it.com

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